When it comes to making sure your business is working at its best and most efficient, there are several ways in which outsourcing certain aspects of your business can be beneficial. One such aspect which you may want to consider outsourcing for the best business results is your business’ payroll service. But how can outsourcing your business’ payroll service to a specialist external team help your business and ensure profitability?
Misconceptions with Outsourcing Payrolls
For many businesses, the thought of outsourcing their payroll to a third-party management team might be something that does not sound overly appealing initially, and that’s understandable. After all, how can you trust someone who isn’t a member of your own team to do payroll right? If they do not understand your business, what happens if mistakes are made? As a team who specialize in providing bookkeeping services Cape Town, these questions are ones which are heard commonly from many new clients – and that is why many want to help businesses understand how an outsourced team can actually be of benefit to your business for its payroll needs, and not something that should be considered an additional risk.
How an Accountant Milnerton can Help with Your Payroll
For people looking for a payroll service in CapeTown, it is important that you first ensure you understand how these services can be of benefit to your team – after all, it’s fairly safe to say that not every business will necessarily need to or benefit from outsourcing their payroll. However, for many local businesses, tax services Cape Town can be a good investment for a few different reasons.
A key reason why investing in an outsourced payroll service provider could be a good choice for your business is the fact that this can help save your own team time and productivity. If you don’t have your own dedicated in house payroll team, the time that your people spend trying to sort out the paperwork will be detracting from their normal duties – which could add stress to their jobs, increase the chances of mistakes being made due to everyone having to rush to make up for lost colleagues, and payroll itself can also suffer the same fate! If this is the case for your business, then outsourcing payroll work could free up employees from having to spend their time on payroll so they can continue to work in their own department doing what they do best.
Of course, there’s also cost to consider. Many businesses assume that outsourcing payroll will be more costly, but this isn’t the case. Not only will an outsourced team be able to do the job quickly than your own team, potentially meaning that the higher rate is counterbalanced by the reduced time required, but you will also save money on potential future revisions to payroll if a mistake is made. Furthermore, in doing so, you won’t have to worry about paying out for overtime or mistakes from your current team too which can result from some of your employees being busy with trying to work out payroll for the company.
Finally, hiring a specialist team will also help you avoid costly SARS penalties – with the average small business having to pay up almost R8500 annually for incorrectly filed or late payments!
Clearly, there are a number of potential benefits to hiring an outsourcing team to help you with your business’ payroll. If you think you need accounting services Cape Town, don’t delay – doing so could keep your employees happy and on track with their own work, and make sure your business avoids costly SARS fines too!
The best way to improve sales performance for your business depends on the business. But in general, there are some things that you can do to improve sales performance in any type of business – whether you do it almost all alone or you have salespeople or affiliates working with you.
1. Understand Your Mission – You should be able to tell anyone who asks what your point of existence is. What are you trying to accomplish? What is your mission? Writing a mission statement may help you accomplish this. Pin it up on the wall so you can look at it any time you need to speak to someone about your business.
2. Develop and Clarify Goals – Once you know your mission, you should break down the goals that you want to accomplish. Keep them clear and to the point. Remember that goals need to be specific, measurable, attainable, realistic, and timely.
3. Set Up Processes and Systems – Even a solo business person will benefit from having processes and systems set up. If you’re not technologically in the know about what will work best for your business, find someone who has done what you want to do and ask them to help you. Pay someone for the knowledge; you’ll succeed faster.
4. Sell to Your Customers What They Already Want – It’s so much easier to sell someone something if you’re attracting the right audience and creating products that you know the audience wants. When they say that they want XYZ, you say, “Here you go.” It’s that easy.
5. Keep Your Products Top of Mind – Once you have contacted anyone, they should end up on your list. Make sure that they do, so that your products can stay top of mind. This also can work by using paid ads on social media platforms and posting on social media platforms.
6. Ask for the Close – When you are talking about your products, you should always ask for the sale. If you don’t ask for the sale, you won’t make any. Ask for the sale in Facebook Live, YouTube posts, blog posts, sales pages, and yes, in person too.
7. Listen to Your Audience – Find ways to listen in on your audience so that you know what they want and need. A great way to do that is to join groups of which they’re a part so that you can study what they say, ask questions, and be a resource.
8. Improve Your Weaknesses – When you realize you have a weakness in a particular area, either learn how to do it or hire someone to do it for you. You can always fill in any weakness by outsourcing, and often that is the best way to go about it.
9. Be Committed – When you have a great product, it’s simple to be committed. By committed to your product, your joint venture partners, your audience, and yourself by being proud of what you’ve created.
10. Show Enthusiasm – People love passion and enthusiasm. Show that for your products and services. Show excitement. Show them how much you love it. Tell them how proud you are to offer it.
11. Be Persistent – Don’t give up on the first try. You’ll need to contact your prospects more than once to get a yes. You may have to reach out to them 100 times in various ways, both online and offline. Do what it takes until you get an emphatic no and they unsubscribe from your lists. After all, if they really don’t care about what you’re offering, do they really need to be on your list anyway?
12. Use Your Resources – Resources include you, money, people, and technology. Maximize your time by using everything you have at your disposal to make it work easier. Email autoresponders, virtual assistants, and advertising can all go far in helping you make more sales.
13. Provide Training – Whether it’s a contract worker, an affiliate, or an employee, training always makes a big difference. People tend to stick to jobs longer if they know what they’re doing and feel good about it. For example, it may take a lot of time to set up training for a new virtual assistant to do a task for you, but over time that training is going to pay off.
14. Use the Right Data – Know your goals and what data you need to study to find out if your efforts are working. Ignore data that isn’t relevant to your goals so that you can focus on what you’re doing right now, which is trying to improve sales performance. What key indicators will help you with that?
15. Create Products That Do What They Say – Outside of getting the word out about your products, knowing your products, knowing your audience and how to talk to them, creating products that deliver on promises is very important to help improve sales performance. If a salesperson knows that the product is fabulous, they’ll be much more enthusiastic selling it.
Improving sales performance is vital to any business – even a successful one. There are many areas that can always be improved. Start with one thing at a time and build on it as you become more successful.
No matter what type of business you have, it’s important to find as many ways as possible to show your customers love. What’s great about that is that they’ll return the love to you in numerous ways – such as sharing with their friends, buying more, and becoming devoted fans shouting your praises to everyone.
1. Personalize Where You Can – When you personalize the service you give your customers, they do notice. Sending an email with their name, and sending thank-you notes with their name mentioned, help build the relationship closer. Even though most consumers realize that automation is used, they are still impressed, and they still appreciate it and notice it.
2. Build Relationships – The way to build a relationship is to open communication so that it’s both ways. Ask them questions, respond to their questions, and help the communication become two-way instead of one-way. Make it easy for them to contact you too, otherwise it will be hard to build a relationship.
3. Call Them Personally – When someone spends a lot of money with you for the first time, a nice phone call is always appreciated. Even if you just leave a voice message, they will know that you thought enough about them to thank them. It’s amazing how great a personal phone call can make people feel.
4. Offer Them Something Free – Even after someone makes a purchase, you can still offer freebies to them. Let’s say they purchased your amazing Fat-Free Cookbook. You could send them an easy-to-follow pantry guide for free with the purchase.
5. Thank Them – Never pass up an opportunity to thank your customers. Thank them on social media. Thank them personally, and thank them on your blog and website. The more thanks you show to your customers, the more they’re going to trust you and want to buy more from you.
6. Send a Satisfaction Survey – One way to connect with your customers is to give them some time to use whatever they bought from you, then send them a simple survey that asks about their satisfaction and takes another opportunity to thank them.
7. Provide Excellent and Fast Customer Service – Your customers need many ways to contact you. Don’t make it difficult for them. They need many ways to get service, from email to phone. Don’t make them spend time trying to figure out how to contact you.
The more you can surprise and delight your audience, the better. Doing just that little something extra can make all the difference in the world. Try to think outside the box about ways that you can please your customers – ways that are inexpensive to you but mean a lot to them.
Statistics show that keeping a customer happy is a lot less expensive than getting a new customer. Therefore, it’s imperative to form a customer-centric attitude that you pass on to every part of your organization.
1. Listen – You know the saying as well as anyone: “You have two ears and one mouth for a reason.” Well, it’s a good analogy for what you should do in any situation, not just business. Zip your lips and listen to what the customer has to say and you’ll see that they’ll calm down and give you just the way to help them.
2. Study Your Audience – You should always be conducting research on your audience. Audiences grow and change even while maintaining the same demographics over the years. Think about how different 25-year-olds are today from what they were in 1950. The more you know about them and their lives, the better you can serve them.
3. Get Feedback – You can nip some problems in the bud immediately simply by asking for feedback from customers as a matter of practice. Give your customers some time to enjoy their purchase, and then send them a survey asking for feedback. Use text that will let them know you want to improve your services or product and their input is essential to this process. Offer an incentive such as a discount, or a freebie such as a checklist or something to help them with their purchase in exchange for giving feedback.
4. Anticipate Needs – When you know your customers, you can anticipate the types of questions they’ll have and the types of products and or services they’ll need. In fact, you want to be able to know your audience so well that you only offer them things that they already want. Plus, it means you know the type of help they need to use your product or get the most from your services.
5. Treat Them Like VIPs – Once someone is your customer, you should treat them like very smart people or VIPs. This will make them feel special and it will cut down on problems. Give customers a special number to contact you, or a special email address or even a special text number to get help.
6. Smile – Even if you’re talking to your customer on the telephone, it’s important to smile as you help them. Smiling releases endorphins that make you calmer and happier, thus enabling you to deal with even the most difficult customer in the best way.
7. Answer Positively – Even when you have to say no about something, try to phrase it in a positive way. Instead of saying, “No we can’t give you a refund”, say something like, “I see what you mean, and we can offer you XYZ and ABC. How does that sound?”
8. Apologize – Always say that you’re sorry even if you’re not at fault. “I’m sorry” goes a long way to helping people calm themselves down if they’re upset about something. Often, people are upset even before contacting customer service, and will be taken off guard when you apologize fast and get to the problem instead of being defensive.
9. Give – The more giving you can be during any type of customer support interaction, the more your audience will become loyal to you. Try to answer customers fast; and when it’s possible to give them what they want, do it. It will pay off.
10. Train Customer Service Staff Well – If you have a team handling customer service (and you should at least have a VA doing it), then you need to train them well about your customers and about your products and services. Create a searchable FAQ for your agents so that they know the best way to respond to customers – to put them first and elevate customer support.
Finally, put systems in place that help you treat your customers the best. Allow them to communicate with you in a variety of ways and don’t hide your contact information from them. Most people like doing business with people who are transparent and helpful. To be honest, the competition for good customer service is easy to win since most businesses provide such lousy options. You can come out on top here with just a little extra effort.
Search engine optimization (SEO) is something every single small business owner should understand. Whether you’re a blogger, a product creator, a marketer, or you own a bricks-and-mortar business, SEO is important if you want to get plenty of visibility for your business.
SEO isn’t a difficult concept to understand and isn’t all about keywords. Let’s go over some SEO tips and tricks that you can use to boost your visibility.
Title Tags – When you create a title for any content that you will publish, it’s going to become a title tag. If you’ve set up your website correctly, each page of your site has a keyword-rich name and not a number. Additionally, each page should be different for best results.
Meta Tags – Some people think meta tags aren’t important any longer. But, they do work to help search engines as well as blind people navigate your website. Whether it’s a “buy now” button, or another type of image, a meta tag will work. Use keywords in the meta tags. Instead of “sign up” say something like “sign up for my free 7-day Facebook Marketing course.”
Header Tags – When you post contextual information, using header tags (H1 and H2) helps the search engines know it’s part of the topic. All H1 and H2 tags should be keywords and important. Don’t make anything a header if it’s not important and adds to the information for the search engines.
The Body – Within the content that you publish, be sure to have enough words to make a difference. The rule of thumb today is that you need at least 400 words. Put plenty of keywords in, but only if they make sense. Use good formatting with bolding and other things to add interest for your readers.
Linking – A lot of people spend tons of time trying to get links back to their content, but then they forget to add internal links to their content. There are plugins that can help with this if you use self-hosted WordPress. Otherwise, try to always recommend related content at the end of any blog post or article. To get more external links, share your content with all your social media accounts and ask others to do so as well.
Pick a Good Domain Name – Your domain name should include a keyword. Unless you’re a large brand with the funds to spend money on advertising, it can be hard to be found. But, if your domain name uses a familiar keyword that your audience may use, then you’re going to be more likely to get more organic traffic.
Audience First – Always consider your audience before you even think of the search engines. Your content should be well-written, even leaving out keywords if they appear awkward. Most of the suggestions will enhance your content for your audience, but do be cognizant of adding too many keywords and making the content clunky.
Finally, always remember to conduct thorough keyword research, because you’ll get ideas for new content – plus have more of an idea of what your audience is after. The more you please your audience, the more likely you are to also get more traffic from search engines and to get your audience sharing.
Many business owners decide to outsource their social media, for a number of reasons. A lot of them consider it to be a chore that they would like to have handled by outside experts. They might not have skilled people in-house, and don’t want to hire a full-time staffer.
However, outsourcing the task means handing over the representation of your brand to people who don’t really understand it very well and to whom you are just another client on a long list of businesses who all want to get noticed on social media.
Reasons for Doing Your Social Media Marketing In-House
There can be a learning curve for each social network you joint, but in most cases you as a business owner are going to be your own best brand advocate. This is because you understand exactly what your brand represents and what you are trying to portray through your brand.
Your business mission statement and business plan should focus your efforts. Brand is like a “shortcut” for instant recognition. If we hear McDonald’s, Nike or Coke, we immediately know what they do or sell, and what their values as a business are (whether or not we agree with them).
In most cases, social media marketers are just trying to get their job done. They are posting content regularly just for the sake of posting. They don’t necessarily take the time to analyze the best content to post and when to post. They also probably don’t interact with others who engage with you. If they crank out post after post, it might not reflect well on your business.
In addition, posting too often can actually mean LESS engagement because each post will push down the previous one – meaning that some of your best content might not be seen due to poor quality content taking its place.
Another reason for doing your social media marketing in-house is to keep your finger on the pulse of who is trying to contact you. Depending on the network you are using, you might be contacted by people who have genuine opportunities you might wish to explore, such as at LinkedIn.
Another important thing to note is that participating on a social network when you are a business is quite different from when you are an individual. A lot of people who are experienced social media marketers started out with their own personal accounts and decide they enjoy it so much they want to make a career out of it. However, this does not mean that they are able to represent a brand and business effectively, or even know all of the most important features of the network/s they are using.
Managing your Facebook business page, for example, is a very important skill that needs to be handled strategically. Treat your page as you would a full website, by including everything they need to know about your business. Include your logo, an attractive top image, and publish content consistently with high-quality images that show what your business is all about.
If you are going to outsource, ask for an account contact and train them. Make sure they have all the data at their fingertips to represent you well.
Market segmentation is part of any successful sales strategy. It will drastically increase your bottom line if implemented correctly. First, let’s talk about what market segmentation is, and then we’ll go over the different ways it can improve your sales strategy.
What Is Market Segmentation?
Many small business owners make the mistake of casting a wide net. They want to get as many customers as possible, so it initially makes sense to them that going after more people will bring more business.
But, the opposite is true. Even a large corporation with many stores (such as Walmart) uses market segmentation to create all their marketing programs, because going after a narrower audience works better. Therefore, market segmentation is going after a smaller portion of your audience, even the “audience of one”.
What Are Different Types of Segmentation?
There are many types of segmentation and more than what will be listed here. Essentially, you can segment your audience in many ways, then market to each individual segment in different marketing campaigns.
Ensure Your Segment Is Identifiable – You should be able to describe the segment in minute detail. The more information you have about the segment, the better. What are their desires? How much money do they make? How much money can they spend? What type of thing makes them want to buy? What are their fears and pain points?
Ask Whether You Can Reach That Audience – Is there a method of communication that you can use to get to the segment you’ve chosen? Do they use email, mobile phones, computers, telephones and so forth? How will you get your message to them?
Know If the Audience Is Large Enough – In each industry, there is a certain conversion rate you’ll want to drive toward. But, you need to know if the segment you’ve chosen to focus on has large enough numbers to make your financial goals a reality. No sales strategy will work if there aren’t enough people to buy.
Understand the Unique Needs of the Segment – The more you can understand the needs and desires of each segment, the more you’ll succeed in your marketing efforts. For example, are you trying to market to professionals who have MBAs? If so, what is unique about the MBAs you want to target?
You Can Also Segment by Obvious Sectors – Geographic, demographics, moral attitudes, and values are all good segments to start with when you set up your marketing campaigns. If you can match your values to the largest demographic in these cases, you can create a winning campaign.
Once you determine the segment you want to target, you need ways to get to them. A good way to do that is to create a freebie to give away to the sector that you want to target in your sales strategy. You can create the freebie yourself or you can hire someone to do it for you.
A good freebie should not be something you have to create fresh for each new potential customer, but instead a very targeted piece that you only create once for that audience and deliver inexpensively.
One of the hardest things to do if you have a service-based business is to figure out what your fees should be. You have to realize that there are two types of value. One is economic based and one is perceived value. What you want to focus on when creating your pricing is the perceived value you offer to individuals.
Boost Your Perceived Value
You can boost your perceived value by becoming an expert in your niche and a go-to person for advice about your industry. You can do this by writing a book, blogging regularly, getting interviewed, giving interviews, going to live events and online events, hosting and attending and presenting at webinars, and more.
In other words, the more visible you are, the more people will want to use you. And the more people want to use you, the more your value due to supply and demand.
Your Time Is Worth More
Most people start their pricing with an hourly rate commensurate with what others in their industry are charging. This is a good way to start. But it’s just a start. Do some research to find out what others are charging for the same service, then determine the value they deliver for the cost. Figure out ways to fill in the gaps in the services the others offer, which can boost your value tremendously.
Demand Affects Your Value
If you’re not yet in demand, it’s harder to stick to a higher price for your services. But, you want to create a perceived demand for your time by avoiding focusing on that right now. Instead, focus on building your business by filling in the gaps with other services that don’t take as much of your time, making anything involving one-on-one time your high priced item.
Experience Affects Your Value
If you’ve been in business for 20 years and have numerous connections to the industry, you’re simply going to be able to command a much higher fee. But remember, your clients get a lot more for their fee today than they did when you started, so it’s worth it.
The Problems You Solve
These really affect your fees, because it matters what the solution is worth to your buyer. If your service helps your client earn multiple six figures, what percentage have you earned of that? Surely, if your help turns a $50K business into a $250K business, you’re worth 10 percent of that, right? That’s $20K from one client, which on a monthly basis would be worth $1667 a month. What can you offer to them that will be worth that?
A lot of people fail with this part of the process. If you can’t communicate your value, it’ll be hard for you to justify your price. Incidentally, this works with information products, courses, coaching, and one-on-one services too. You need to be able to communicate how much in real dollars you’re worth, and why, to your potential clients.
When you create your offer funnel it should include products, services, and help to everyone in every stage of the buying cycle, with the idea to push them all toward your most expensive one-on-one services. You can do that by segmenting your leads based on their behavior. Qualifying each potential client before you make your offer is imperative.
So many people go into business with an employee mindset. Start thinking about the value you offer to your customers, and how you can improve that value. The more value you can offer and the more value you can prove that you offer, the more people will be willing to pay you happily. Wouldn’t you pay someone $10K today if you knew for a fact that if you did everything they said you’d make $250K from that investment?
There are many factors that make up your consumer insights. The more information that you can gather, the more you’ll be able to target your market. These insights will help you answer who your audience is, who your customer is, what they need, and more.
There are many ways to gather consumer insights. You can collect information from numerous parts of your business. Social media, your website, and email marketing all come to mind regarding where to gather the information using native analytics software. You can also use Google Analytics to get even more insights. Once you have the software installed, consider the following.
Customer Type – You probably have more than one type of customer that fits in with your ideal audience persona. It will help you to find out who they are using analytics with your social media, website visitors and more. This will help you create better-targeted marketing materials.
Observe Real Time Behavior – You can use heat maps via Google Analytics to find out what your audience is doing real time. You can also observe what happens on social media, within the email, and information such as how long your audience stays on your website consuming the information that you provide.
Communication with Customer Service – A good CSM will help you judge how well your customer service agents or virtual assistants are working with customers. You can view old conversations and find out what complaints there are and how to resolve them before it happens again.
Note Personal Preferences – Using the systems at your fingertips, you can note what your audience prefers. For example, if you have a membership site and you have video as well as transcriptions for the video, which do most of your audience use? This can help you develop better information delivered in the right format.
Reward Referrals – You can use analytics to find out where your traffic is coming from, which can enable you to do a couple of things. One, you can reward referrals and two, you can do more of what you did to get the referral.
Know the Favorite Parts of Your Website – You can use the analytics to help you figure out what pages are most viewed and for the longest time. This can inform future content that you create in very targeted ways.
Understand Your Audiences’ Demographics – You may not realize how important demographics are, but what if you thought your audience was one thing and then you finally realized it was completely different? Your marketing messages will become more targeted and effective.
Understanding your customers more is going to help you boost your business to a whole new level. Plus, it’s not even that hard. Most platforms offer some form of native analytics that you can use to find out more about what your customers like and don’t like. Then you can use that information to keep improving.
Ensuring that you’re doing all that you can to get your digital marketing mix right depends on your audience mostly, as well as the product or service that you want to promote next. After all, there is no point in promoting anything to the wrong people in the wrong place.
Your digital marketing mix consists of the various forms of content and the platforms you will use to get your message out. This mix depends on your audience and your goals. Let’s look at some potential goals and the answers to what marketing mix to use.
Increase Brand Awareness
Most people want to increase brand awareness. This could take place with a list-building campaign. You’ll need to use social media and content marketing to get your brand message out to the world. To ensure that you do this right, you’ll need to study your audience, know which social media networks they use, and what type of content they enjoy consuming.
You can use different forms of content such as video, infographics, memes, blog posts, and more. What type you use depends (as always) on your audience and the different types of content they are most likely to view – and not only that, react to by sharing and answering your calls to action.
Generate More Leads
One way to generate more leads is to buy ads. But, you can also generate leads organically through the content that you share with that goal in mind. Using the same research you gathered when you wanted to expand awareness, promote a freebie or “ethical bribe” to help you collect email addresses for your email list.
Your lead magnet (another word for your freebie) should be created in the form that your audience will want the most. It can be something easy like a checklist, cheat sheet or even a short course that is text based or video based. It’s up to you and up to your audience’s preferences.
Move Leads through Your Funnel
Once you capture a lead, you need the right marketing mix directed toward the people who have already joined your product funnel by getting your freebie. When they got the freebie, they had to sign up using their email address, so now they’re inside the funnel.
The messages you send should teach your audience about your offerings in such a way that makes them trust you enough to make the purchases moving through your funnel – until they’ve purchased most, if not all, of your products or services. Hint: Make sure one of your offers is a continuity program to increase lifetime customer value potential.
Focus on Customer Retention
If your goal is customer retention, then you’ll need to create content for people who have already purchased from you. For example, if you have a membership program or mastermind that people can participate in continuously, you can retain customers by continuing to add enough content and interest for them to make them want to stay.
If you have moved most of your audience through your funnel, it’s time to create new products and services to help them so that they remain in your funnel. It’s easy to do this if you’re surveying your audience about their satisfaction level. At that time, you can ask them what else they’d like to see from you.
As you can see, getting the right marketing mix takes knowledge of your audience, your niche, your products and an understanding of your product funnel. The more you understand about these factors, the more successful you’ll be at getting your digital marketing mix right.
Providing the best and most up-to date business tips, strategies, digital marketing, entrepreneur guides and much more to help businesses manage their business more effectively and make more sales. We’d value your support, thanks for visiting!